Service 02 · Property Portfolio Reporting
See your entire portfolio in one clear picture.
Consolidated reports across every holding, every entity — cash position, per-property performance, and portfolio-level summaries prepared in a format you can actually read and act on.
What this service delivers
A consolidated view across everything you own
This service brings together the financial position of your entire portfolio — multiple properties, multiple entities, potentially multiple ownership structures — into a single, coherent set of reports. You'll know where you stand across the whole portfolio at any point, without having to piece together figures from separate files or rely on memory.
Portfolio-level summaries
Total income, expenditure, and net position across all holdings in one view.
Per-entity breakdown
Each legal entity or ownership structure reported separately and consolidated.
Cash position tracking
Available cash and upcoming obligations kept visible across the portfolio.
A familiar challenge
When your portfolio grows, a single spreadsheet stops being enough
Investors with several properties — or properties held across more than one entity — often find that the record-keeping that worked at the start no longer gives them what they need. The figures are somewhere, but pulling them into a coherent picture takes real effort. Questions that should have straightforward answers — how much cash do I have across the portfolio, which entity is performing best, what's the aggregate position at month-end — end up requiring time that could go elsewhere.
There's also the board or investor angle. If you work with partners, co-investors, or lenders, producing reporting that's clear and professionally presented matters — and it's not always easy to achieve when records are spread across disparate files.
Signs this service would help
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You own properties across more than one legal entity or company
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You need to report to co-investors, a board, or a lender on a regular basis
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Getting a whole-portfolio view currently takes several hours of manual work
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You're actively acquiring and want a clear financial baseline before the next purchase
Our approach
Reporting that reflects the actual structure of your portfolio
We start by mapping how your portfolio is held — which properties sit within which entities, how ownership is structured, and what information matters most to you and anyone you report to. From that, we build a reporting framework that mirrors your actual structure rather than imposing a generic template on it.
Each month, we consolidate the figures across all holdings into a clean set of reports: portfolio-wide summary, per-entity breakdown, cash position, and any specific views you need for investors or lenders. The reports are written to be read by people who are engaged with the portfolio, not people who spend their days reading financial statements.
Mapped to your structure
We work with however your portfolio is actually held — SPVs, personal ownership, partnerships — without asking you to restructure for reporting convenience.
Plain language throughout
Reports are written to communicate, not to satisfy a technical requirement. Numbers are labelled and contextualised, not presented in bare columns.
Board-ready format
If you need to share reports with co-investors or directors, the output is presentable without further formatting work on your part.
Consistent and comparable
Same structure every month, so trends become visible and period-on-period comparisons are straightforward.
What working together looks like
A regular cadence, handled on your behalf
Once the initial structure is established, the ongoing process is designed to need as little of your time as possible. Here's how a typical engagement works month to month.
Portfolio mapping conversation
We walk through the structure of your portfolio — what you own, how it's held, and what a useful set of reports would need to show. This typically takes an hour and needs nothing more than a list of your properties and entities.
Reporting framework built to your structure
We design the report template around your actual portfolio — consolidation hierarchy, key metrics, and any views required by co-investors or lenders — and share a draft for your feedback before going live.
Monthly reporting cycle
Each month we consolidate figures from your property ledgers, update the cash position, and produce the full reporting pack — delivered to you by an agreed date.
Query support throughout
If a figure in the report prompts a question, or if you need a specific analysis ahead of a transaction or lender meeting, we're available to help by email.
The investment
A fixed monthly fee for consistent, professional reporting
Portfolio Reporting is priced as a flat monthly engagement — no per-property add-ons, no variable billing based on the volume of transactions. You know what it costs, every month.
Property Portfolio Reporting
Monthly engagement
- Monthly consolidated portfolio report
- Per-entity financial summaries
- Cash position summary across the portfolio
- Board-ready format suitable for investor or lender distribution
- Period-on-period comparison in each report
- Email query support throughout the month
For portfolios with a high volume of transactions or complex multi-entity structures, pricing may be adjusted at setup. We'll confirm the figure clearly before any engagement begins — no surprises.
This service works well alongside our Landlord & Rental Bookkeeping service, which handles the underlying per-property record-keeping that feeds into the portfolio reports.
How we approach this work
Reporting built around how investors actually use financial information
The reports that matter to a property investor are different from the ones a general accountant produces. Yield, cash cover, per-property net return, entity-level position relative to debt — these are the figures that inform real decisions. We structure our reporting around what's actually useful, not around what's technically required.
After the first report
A consolidated view of the whole portfolio that you haven't had before — and a sense of which holdings are contributing most and which may warrant a closer look.
After three months
Period-on-period comparisons start to show patterns. Seasonal effects in rental income, expense trends, cash position movements — data that becomes more useful as the series builds.
How accuracy is maintained
We reconcile each entity's figures before consolidation, so the portfolio-level numbers are only as reliable as the underlying records — which is why we prefer to handle the per-property bookkeeping as well.
Timeline for setup
Initial framework typically completed within two weeks of the portfolio mapping conversation. First report delivered at the end of the following month-end cycle.
Our commitment
We take on engagements we're confident we can serve well
Before we agree to take on a portfolio reporting engagement, we'll have a clear conversation about your structure, your reporting needs, and whether we're the right fit. If the portfolio is more complex than our service is designed for, we'll say so plainly — and if we're a good match, we'll confirm the scope and price precisely so there's nothing ambiguous going into the engagement.
Confirmed scope before we start
We document what we'll produce, how often, and what the fee is — before any engagement begins.
Reports delivered to an agreed schedule
You'll know which date each month to expect the report, and we'll meet it consistently.
Your data is always yours
All source data and produced reports remain your property. We'll transfer everything cleanly if you decide to change arrangements.
Getting started
From first message to first report
Tell us about your portfolio
A brief note covering how many properties you hold, the entity structure if you have one, and what reporting you currently produce or need to produce. No formal preparation required.
We respond and suggest next steps
Within one business day we'll let you know if this service fits your situation, and suggest a short call if that would help clarify the details.
Portfolio mapping and framework build
Once scope and fee are agreed, we map your portfolio and build the reporting framework. You approve the structure before anything goes live.
First report delivered at month-end
The regular reporting cycle begins, and from that point you receive a consolidated portfolio report each month without having to ask for it.
Property Portfolio Reporting · $520 USD / month
Ready to see your whole portfolio in one clear place?
Drop us a note about your portfolio structure. We'll come back to you with a clear picture of how this service could work for your situation.
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Other ways Markpen can help
Service 01
Landlord & Rental Bookkeeping
Tidy records of rent received, expenses, and per-property results — for landlords who want clear books at year-end.
From $45 USD / property / month
Learn moreService 03
Property Transaction Support
Careful accounting around property purchases or sales — cost allocation and clear records for your tax return.
From $390 USD / transaction
Learn more